The Seller Guide To Proper Amazon Bookkeeping


We use professional bookkeeping service Online and integrate with industry leading apps to bring in the most accurate and current data from all your sales channels. You’ll work with a dedicated bookkeeper overseen by a CPA and have direct communication through our user-friendly ClientHub app. Get a handle on your profitability and be ready for tax time with our seamless monthly bookkeeping and income tax services. This report tracks the flow of working capital into and out of a business during an accounting period. It exists because no other report accounts for the complexity of cash flow over time. For FBA sellers, I would recommend using the Cash Flow Statement quarterly.

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The two methods, Cash basis and Accrual basis, use different timing mechanisms to recognize revenue. The interface is ideal for new sellers with little to no bookkeeping experience. I’d recommend doing so before you look at any other software. Lastly, there’s a cash flow forecast, which can be used to model and plan best, moderate, and worst-case scenarios for your business.

Step 7: Outsource when you’re ready

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bookkeeping and accounting

You’ll need to know the basics of sales tax liability in every state where you do business. The problem with cash basis accounting is you may buy inventory weeks or months before you sell it, and then you don’t get paid for it until two weeks or more after it’s sold and shipped. So with cash basis accounting you can have months that look very profitable and months that look very bad because you bought a ton of new merchandise. Accounting, however, is how you leverage and strategize your money. It’s using your bookkeeping to pay taxes, yes, but also to invest in high-return products, maintain positive cash flow, and ultimately grow your business. The Balance Sheet is necessary because your P&L Statement is missing some key components of your business, and therefore provides an incomplete picture.

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Yes, you need to stay on the IRS’s good side. But you need accounting to increase your overall wealth. And you will probably want an accountant or a CPA for that part. Understand the difference between bookkeeping and accounting. I also keep separate folders for COGS and different operating expenses.

  • When you hire a professional bookkeeper, it takes all the stress and anxiety off your shoulders.
  • As North America’s largest bookkeeping service, we work with thousands of other ecommerce merchants, and we’re experts at producing accurate, reliable, and tax-ready financials.
  • With accurate financial statements in your hands, you can easily see and match payments, determine extra commissions, know which orders remain unpaid, and more.

Having a relaxed approach to accounting will only set yourself up for headaches and failure. Accounts receivable- Money that you receive or are to receive from sales and affiliate payments. Sometimes bookkeeping becomes too tedious and unwieldy of a task, requiring you to spend too much time on admin and not enough focusing on your business.

You can compare profits in all countries side by side, in your chosen currency.

The first step to accessing Seller Central is to choose a selling plan that fits your business goals. We help stressed out sellers drive profitable results by taking the bookkeeping headache away. You may reside in one state but have sales tax nexus in another, which means you’ll need to register for a sales tax permit in that state and collect sales tax from buyers in that state.


Another benefit is protecting your business from fraud. For example, if your VA has access to your bank accounts, running a reconciliation report on a regular basis ensures they aren’t stealing from the company. You can run a reconciliation report to see if there are any inconsistencies between bank and credit card statements and what is showing up in Xero. This is especially important at tax time to ensure you are reporting the right financial numbers.

We recommend using a cloud-based system like Dropbox, Evernote, Google Drive, or Bench. While A2X does save you plenty of time and resources, it also grows with you. It takes roughly the same amount of time to crunch 100 transactions as it does to look after 10,000.

If you choose to keep your own records, you will spend the least amount of money. Now you don’t need a gigantic filing cabinet containing every crumpled receipt that was ever loosely related to your business. That sounds like one of our nightmarish scenarios from earlier. You just need a comprehensive system that makes sense. If your business is ever audited by the IRS, they will not care that you know off the top of your head exactly how much net profit you achieved in 2022. If you know how much money you have going out and coming in, that’s great.

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Cash-based accounting- As money enters or leaves your bank account, it records all transactions. When you work as a full-time employee, taxes are deducted from every paycheck. At Seller Accountant, we understand the challenges that online sellers face in running a business. That’s why we’re focused exclusively on using our e-commerce accounting expertise to help your business reach its full potential. If and when you choose to outsource, you can hire a bookkeeper, an accountant, or a CPA to keep track of the numbers on your behalf. While bookkeepers and accountants sometimes do the same work, they have different skillsets and levels of expertise.

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First, we have separated out each month’s expenses and incomes, one tab for each month. COGS are any payments that are directly the result of producing what you sell. For the record, I am not a CPA or any type of accountant. This is not legal advice, but it is real life advice that I have put into practice many times over the years. Bookkeeping and accounting do not have to be a gigantic time suck. In reality, they’re much simpler than you might think.

Having a true double-entry accounting system in place with balance sheets and reconciliation capabilities leaves less room for error. We believe everyone should be able to make financial decisions with confidence. What are the best practices for eCommerce inventory management? The advice you receive from your accountant and bookkeeper will only be as good as the information you share with them about your business, growth objectives, and challenges. For example, if you only give them basic information, they are going to provide you with more general advice and best practices. Then, your bookkeeper can go in, follow the processes you and your accountant establish, and up to your financials each week.

These are some of the best tools to make your financial accounting seamless and profitable. Utilize the financial reports provided by your accountant and bookkeeper to set up the future for the business. Creating a process for regular bookkeeping will also allow you to do more traditional cash flow forecasting. Enabling you to invest in and forecast for pay-per-click advertisements, purchasing inventory, hiring, and more through creating a worst, moderate, and best-case scenario.

While there are many ways to keep track of this information, jotting it down in a spreadsheet doesn’t cut it for long. Instead, you need a uniform method of tracking financial transactions so that you can monitor how your business is doing over time. We are here to look after your bookkeeping, payroll & HR, taxes, and we can even be your personal CFO advisor. This all comes at a simple monthly price so that you know what it’s going to cost ahead of time. Shopkeeper takes every piece of financial data into account and helps you manage and forecast your business. It helps you understand your revenue, expenses , as well as your profits.


Here is a list of our partners and here’s how we make money. Rave customer reviews from hundreds of satisfied startup owners who rely on only our services. You can add additional users to your account, and your accountant is definitely a good choice. You may find that your accountant already uses Link My Books with other clients too – so ask them about us. And if you don’t have an accountant, we have a list of approved accounting partners you can contact. If you’re also selling on Shopify, eBay and Etsy, Link My Books can get it all connected to software such as Xero or QuickBooks.

The Profit and Loss statement doesn’t account for the value of unsold inventory, or the money that you borrowed to order your next shipment, or how much you owe in sales tax. The Balance Sheet covers that stuff, making it unique because it is the only financial statement that presents an accurate snapshot of the health of a business at a specific moment in time. This is the web-based platform that we use within all of our businesses. Xero helps you handle your billing, banking, and you can easily generate cash flow analysis spreadsheets.

Check out the ecommerce fulfillment guide to grow your business. Recording COGS like this shows a $50K loss in January, a $40K gain in February, and a $30K gain in March. It may be reflective of the way cash is moving through your business, but it does not accurately reflect performance and profitability of the business. In addition, this method will show your inventory balance as zero.

In addition, here are a few accounting terms that it is important to know, as they’ll be referenced a bit in this guide. With the number of new sellers entering into the marketplace year over year, competition is fierce. Here are just a few of the reasons you may need a more robust ecommerce bookkeeping system. Julia Grant is a copywriter specializing in e-commerce and small business, helping businesses expand their reach with copy that clearly communicates their message and converts. She is a certified translator and interpreter and prides herself on providing culturally relevant content in both English and Spanish. Ask yourself if you have enough time to do the work that a bookkeeper could support you on.